Board101 – An Introduction
Board101 Solution streamlines Board Management via the ability to read Board Papers on your Mobile / Tablet, including read meeting minutes, allows Company Secretary to automatically create Board pack (grouped by agenda), task management, issue tracking, KPI reporting around board initiatives, board meeting rating and continuous improvement, support for electronic discussions prior to and/or after meetings.
Board Directors and Executives will leverage the functionality offered by Board101 to access essential company material on demand, anytime and anywhere securely via the Internet, annotate and save comments electronically on the Apple iPad, Samsung Galaxy Tablet or Microsoft Surface Slate, while securely share their comments with our board members.
This helps in making key strategic decisions whilst having access to the most up to date corporate information, anywhere, anytime and offline. Board101 is also designed to make the job of a Company Secretary easier via automated creation, publishing and delivery of Board Packs, Meeting Minutes and sharing sensitive material related to improving Board efficiencies and track key initiatives.
EASY Secretarial Management for your Board
Technology at work for managing Board Secretarial Functions
Board101 – Automatic Board Pack Creation
MAKE board packs at the push of a button and deliver task automation
A large portion of the time is spent assembling the key documents by Board Meeting agenda and then printing is automated by grouping all related documents in the board pack by agenda along with the ability to batch print, bookmark and page number the final board pack. Even better is the ability to incorporate last minute edits and inserts without the need to recreate and republish the Board Pack. This helps in reducing the number of days to prepare for the Board Meetings. The Board Papers can be made available to mobile and tablet devices such as Apple iPad, Samsung Galaxy Tab or Microsoft Surface for board members to review and annotate electronic versions as well as share their reviews with other board members by saving back to the portal through the iPad.
Board101 – Publish Meeting Minutes for Instant Review
Create a Meeting Minutes word document based on your corporate document template that populates key values from Board Event automatically in the document. Also a simple approval workflow allows the Chair to electronically approve the document which triggers email alerts to all Board members reminding them that the minutes are ready for their review on their mobile or tablet device.
Board101 – Cool Features
Board101 helps in making key strategic decisions whilst having access to the most up to date corporate information, anywhere, anytime and offline. Board101 is also designed to make the job of a Company Secretary easier via automated creation, publishing and delivery of Board Packs, Meeting Minutes and sharing sensitive material related to improving Board efficiencies and track key initiatives.
Company Secretary’s perspective
From a Company Secretary’s perspective Board101 delivers a document management and meeting workspace tool that simplifies management of meetings and distributions of Board Papers, via:
- Setup Recurring Board and Committee Meetings
- Manage Apologies
- Manage Internal and External Board contacts
- Manage Board Reference material
- Manage Minutes and Assign/Track Action Items
- Archive Board Papers and remove from Mobile Access for Board Members on some past papers
- Manage Granular permissions on meetings and board documents associated with the meeting (restrict access to a group of people or individuals)
- Learn more about Board101 Features
Board Member’s perspective
From a Board Member’s perspective, Board101 provides easy access, greater visibility and better collaboration to Board Members via quick “one-touch” access to Board Papers in Offline mode, securely annotate on their mobile devices
- Manage annotations electronically with the ability to bookmark key pages in the Board Pack for easy access during meetings.
- Share reviews on the key documents with other Board Members prior to/during the meeting.
- Securely access anywhere/anytime Board papers and review as and when required in Offline mode.
- Search previous meeting documents.
- Instantly contact other Board members including the ability to place a phone/Skype call (if using an iPhone) from within the app.
- In-App Security provides Board Members with full annotation tools right within the Board101 iOS6 app and restricts Board Members from opening Board Documents in a different app as well as prevents unauthorized emailing of Board documents. Optionally the Locally saved annotated copies can be set to automatically delete when Board Members exit the Board101 application.